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The General meeting which comprises all the members, has the final authority in the matters of the Society.
The AGM of the Society has to be held within 180 days after 30th April of each year. The time and place of the meeting has to be announced and circulated not less than 15 days in advance in writing, and also published on the notice board of the Society. A quorum of one third of the total number of members subsisting is required for the meeting to proceed.
The role and objective of the AGM is to consider the accounts and audit report of the preceding year and to evaluate the workings of the Society for the preceding year. The AGM approves the activities planned for the ensuing year and gives ideas about disposal of net profit.
The President or the Vice President or in their absence, one of the other elected members nominated by the Managing Committee shall preside at the AGM.
All questions before the AGM has to be decided by a majority of votes. Each member has one vote irrespective of the number of shares held by him or her and has to be done in person. In case of equal number of votes, the President has a second or casting vote.
The bye-laws can be amended by a resolution passed in the AGM for which the Society needs to give due notice to the members. An amendment will be deemed to have been duly passed if the resolution is passed at the General Body Meeting by not less than two-thirds of the members present there. Once the resolution is passed, a copy of relevant bye-law with proposed amendment, together with the reasons justifying the changes, has to be furnished to the Registrar within thirty days.
Upon examining the proposed amendment, the Registrar, if satisfied that the amendments are not contrary to the provisions of the Act or Rules, may register the amendment and certify these changes. In case, the proposed amendment needs modification, the Registrar may inform the Society in writing along with the reason thereof in Form 6. In case the Registrar does not communicate any decision within ninety days, the proposed amendment in the bye-law will be deemed to have been registered. For registration of the proposed amendment, the Registrar will issue amended bye-law on receipt of the written request within a period of thirty days from the receipt of the document.